29-30 November 2012: SENSOR Kick-Off Meeting Summary
The South East Neighbourhood Safe Routes (SENSoR) kick-off meeting was held in Athens on 29 and 30th November 2012.
The event was well attended with delegates from all Project Partners (Make Roads Safe Hellas, Slovak Association of Motor-Sport, KTI Institute for Transport Sciences, Automobile Association of Slovenia and Automobile Club of Moldova), and a number of organisations involved in the Project as Observers (Attikes Diadromes, State Chancellory of the Republic of Moldova, Automobile Association of Montenegro) and external experts (European Road Assessment Programme). Fig 1. Introductions from delegates at the SENSoR kick-off meeting
Attendance also included countries where activities will be undertaken as part of the SENSoR project (Automobile and Motorcycle Club of Serbia, Automobile Club of Macedonia, Automobile Club of Bosnia and Herzegovina).
Day One opened with an introductory session reviewing the SENSoR project objectives and schedule. This session also provided an opportunity for presentations from Partners and Observers covering road safety related activities and experience and specific roles and responsibilities as part of the SENSoR project. Fig 2. Anna Pitou, a SENSoR Observer, gives a presentation on the work and expertise of Attikes Diadromes
This was followed by detailed discussion on Work Package 1: Transnational project and financial management. Delegates had a round table discussion on the Subsidy Contract and Partnership Agreement, reporting periods and payment schedule, budget and schedule monitoring system, and procurement rules.
The remainder of the day was spent reviewing the deliverables and work schedule for Work Packages 3, 4 and 5, led by Work Package Leaders. Project Partners reviewed detailed Gantt charts prepared by the Lead Partner outlining the overall project schedule and detailed milestones. Fig 3: The kick-off agenda allowed networking and free discussion time
Day One was brought to a close with a demonstration from EuroRAP of the new RAP tools, including online data analysis, reporting, training and support.
Day Two opened with an overview of Work Package 2: Communications. The Lead Partner, Make Roads Safe Hellas outlined the communications deliverables and outcomes at project and Partner level. Partners discussed in detail the development of a communications strategy and brand guidelines as an early priority. Management of internal communication was also covered. Delegates reviewed the Terms of Reference for the SENSoR-ROSEE Coordination Committee (SEROC) and nominations were made for representation.
The group closed the meeting with the preparation of an action list, setting out individual project actins, responsible partner and deadline. This list, along with minutes and all presentations given during the meeting were circulated by email to all SENSoR Partners and Observers.
The purpose of the “SENSOR – ROSEE Coordination Committee – SEROC” is to ensure strong coordination between the SENSOR and ROSEE projects on technical, scientific and dissemination issues, related to their goals. The SEROC Committee aims also to ensure alignment of both projects outcomes in regards to harmonized approaches and complementarity for road safety in the SEE region in line with the Southeast Europe Transnational Cooperation Programme strategy as well as EU and UN approaches. Finally, it monitors the degree in which the projects’ results are adopted at national level.
The Committee is considered to be a vital advisory board and both projects undertake to fully take into account its recommendations although these will be non-binding and not constrain either project meeting contracted obligations.
The general functions of SEROC are to:
Ensure oversight of both projects' strategy and outcomes in regards to harmonized EU and UN approaches as well as SEE Programme strategy;
Monitor the degree in which the projects' results are adopted at national level and provide consultation or recommendations;
Facilitate co-operation between SENSoR and ROSEE projects in initiating, developing, carrying out and monitoring actions designed to ensure the complementarity of the projects and the avoidance of overlapping activities;
Assist in the know-how exchange between the two projects and the enhancement of technical and scientific knowledge;
Assist in the development, review and distribution of road safety practices, procedures and policies;
Assist in the development of common dissemination actions.
Specific functions of SEROC are to prepare a schedule of recommended evidence, data and definitions to be used by both projects which is populated where practical and/or available. This schedule shall include:
Economic parameters to be used in road safety evaluations
Recorded deaths and associated time periods for SEE countries
Definitions and handling procedures for serious injuries
Definitions and handling of non-serious injuries and PDO (property damage only)
Traffic census data
Road network definitions and cartography
The SEROC shall also advise on the value added from:
Holding a Common mid-term and/or Final Conference and its modalities
Common channels of dissemination